For over two decades, NIC Partners (Employee built/Employee owned) has dedicated our expertise and commitment towards enhancing the digital and physical security of K-12 educational campuses in Southern California. NIC Partners offers a great benefit package that includes medical, dental, vision, 401k,11 paid holidays, and vacation. We are an employee owned company with a great culture! NIC Partners is in need of a Payroll/HR Coordinator to join our HR team. This is a hybrid position.
Job Purpose:
The Payroll/Human Resources Coordinator reports directly to the HR Manager. The Payroll/Human Resources Coordinator will provide support to both the payroll department and HR department. This position will assist in the day-to-day operations of the Payroll and Human Resources functions and duties. A great candidate will have construction background and will have knowledge of certified payroll.
Payroll/Human Resources Coordinator MUST:
- Provide a positive “Can-Do” attitude and show positivity through teamwork.
- Possess impeccable organizational skills
- Must be extremely detail oriented
- Respond to employee inquires in a timely fashion.
- Exhibit extraordinary discretion, confidentiality, flexibility, & willingness to work closely with team.
- Be able to work independently
- Must be trustworthy
- Must be able to thrive in a hybrid work environment
Essential Job Functions:
Assist in the day to day operations of the HR and Payroll departments
- Must have knowledge of public works and prevailing wages
- Verify new hire information in time billing and HRIS systems
- Monitors and verifies all employee time billing, makes corrections as necessary and obtains manager approvals weekly
- Monitors and verifies all hourly/non-exempt employee daily punches in timekeeping system
- Monitors and verifies that all non-exempt employee’s meal breaks are taken and on time
- Helps to prepare counseling forms for non-exempt employees who take unauthorized, on duty meals and send to HR Manager for distribution to department managers
- Full cycle bi-weekly payroll processing for all company employees
- Certified payroll reporting: utilize Payroll/HRIS system to run reports for certified jobs & utilize LCP Tracker to certify for DIR upload
- Back up for monthly California training contribution reporting and upload to DIR
- Assist with recruiting and onboarding process
- Helps with open enrollment.
- Provide operations support on issues such as talent and performance management and employment law
- Monitors employee eligibility for benefits plans Reviews benefits with employee
- Create and maintain personnel and confidential physical/electronic files for each new employee.
- Work with HR Supervisor to schedule telephone and virtual interviews
- Assist with employee training assignment tracking
- Knowledge of employee off boarding processes:
- Knowledge of FLSA and labor laws & communicate to new and current employees
- Assist with training compliance tracking
Responsibilities/Duties
- Adheres to all company policies, procedures, standards, and safety rules.
- Adheres to EEOC regulations
- Performs other duties as assigned by manager.
- Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
- May be required to work additional hours and/or weekends, as needed, to meet deadlines or to fulfill travel obligations.
Experience/Education:
- Bachelor’s Degree in Human Resources, Business Administration or related field preferred
- 2+ years related experience and/or training
Equivalent combination of education and job experience
Pay range 25.00 to 29.00 an hour
